60%
Faster vendor onboarding cycles
Structured guided onboarding versus email-based manual process
Vendor Onboarding
Guided, self-service vendor onboarding and portal built natively on NetSuite Vendor Center - structured onboarding, approval workflows, and full PO and bill visibility for vendors in one place.
80%
Fewer AP follow-up emails
Self-service PO and bill status replaces most AP inquiries
100%
Self-service PO and bill access
Vendors track their own orders and invoices without calling AP
Zero
Duplicate vendor submissions
Upfront search prevents duplicate records before submission
Overview
Vendor onboarding and self-service without email and spreadsheets
Most AP teams manage vendor onboarding through email chains, PDF forms, and spreadsheet trackers. New vendors submit W-9s as email attachments. AP manually re-enters data into NetSuite. Duplicate vendor records appear because no one checked if the vendor already existed. The result is slower payment cycles, compliance exposure, and AP teams buried in follow-up.
Archer's Vendor Onboarding module provides a guided, step-by-step onboarding flow built natively on the NetSuite Vendor Center. Vendors receive a portal invite, complete structured onboarding - company details, contacts, tax, banking, compliance documents - and submit through a secure portal that feeds directly into NetSuite.
A duplicate prevention check lets AP search existing vendors before a new submission is created. Configurable approval workflows route new vendor records through role-based review inside NetSuite. Once onboarded, vendors access a self-service portal where they can view approved POs, submit bills against them, and track payment status.
Key features
Built natively inside NetSuite.
No integrations to configure. No external vendors to manage. Every capability lives where your operations run.
Onboarding
Guided structured onboarding
Step-by-step vendor onboarding flow with secure capture of master data - company details, contacts, tax info, banking, and compliance documentation.
Onboarding
Duplicate prevention
Employees search existing vendors before submitting a new record. Eliminates the duplicate vendor problem before it reaches NetSuite.
Onboarding
Document upload
Supports W-9, agreements, certifications, and other compliance documents. Uploaded securely and linked to the vendor record in NetSuite.
Portal
PO visibility and bill submission
Vendors view approved POs, submit bills directly against open POs, and track bill status from submitted through paid - without contacting AP.
Portal
Contract and payment access
Contract records, terms, and validity dates accessible in the portal. Vendors see only their own transactions - role-based access enforced.
Operations
Configurable approval workflows
New vendor records route through role-based NetSuite approval workflows. Full audit trail on every action. No email approvals.
How it works
From setup to live in days, not months
Configurable without custom coding. Every step runs inside your existing NetSuite instance.
- 01
Vendor receives portal invite
AP team sends a secure portal invite to the new vendor. Vendor accesses the guided onboarding flow without requiring a NetSuite license.
- 02
Vendor completes structured onboarding
Step-by-step flow collects company details, contacts, tax info, banking, W-9, and compliance documents. Real-time validation runs throughout.
- 03
Approval workflow routes the record
New vendor record routes through configurable, role-based approval workflow inside NetSuite. No email approvals. Full audit trail on every action.
- 04
Vendor accesses the self-service portal
Approved vendors access POs, submit bills directly against open POs, and track payment status without contacting AP.
- 05
AP manages everything in one place
AP team manages onboarding queue, approval status, and vendor interactions entirely inside NetSuite. No email threads. No manual re-entry.
Who it is for
Built for FDA-regulated companies on NetSuite
Life sciences and healthcare teams that need enterprise-grade capabilities without leaving NetSuite.
Biotech and Pharma
CRO, CMO, and supplier onboarding
Pharma and biotech companies onboarding CROs, CMOs, and raw material suppliers need structured onboarding with document collection and approval workflows that satisfy quality and compliance requirements.
CDMO
Multi-client supplier network management
CDMOs managing supplier networks across client programs need vendor onboarding that captures all required certifications and routes approvals per client requirements.
Medical Device
Distributor and component supplier onboarding
Device companies onboarding distributors and component suppliers need structured onboarding that enforces document collection and approval controls before first PO.
Cell and Gene Therapy
Critical supplier and contract partner onboarding
Cell therapy companies need compliant vendor onboarding with document controls and audit trails that satisfy FDA supplier qualification requirements.
Specialty Pharma
340B and specialty distributor onboarding
Specialty pharma companies onboarding 340B contract partners and specialty distributors need structured data capture and approval workflows with full audit readiness.
CRO
Site and investigator vendor onboarding
CROs onboarding investigator sites and vendors across multiple sponsors need self-service onboarding that reduces AP workload and maintains per-sponsor compliance requirements.
Ready to see it live?
Bring Vendor Onboarding into your NetSuite environment
Talk with Archer about the workflow, controls, and deployment path for your team.