Zero
Purchases from unapproved suppliers
PO validation blocks non-compliant orders on save
Approved Supplier List
GMP-compliant supplier qualification, annual recertification tracking, and automatic PO validation inside NetSuite - zero purchases from unapproved or blocked vendors.
Auto
PO validation on every save
No manual QA check required at the transaction level
Full
Lot traceability to approved site
Manufacturer site copied to lot at receipt automatically
Annual
Recertification alerts and tracking
Expiry-based alerts keep qualification records current
Overview
Supplier qualification and PO validation without a separate system
FDA-regulated pharma and biotech companies are required to qualify suppliers, maintain documentation, and ensure every purchase order references an approved source. Without a system-enforced control, this becomes a manual QA checklist that breaks down under audit pressure.
The Archer Approved Supplier List module centralizes GMP vendor qualification inside NetSuite. Every supplier is flagged as GMP Compliant and assigned a Supplier Qualification record with status, approval date, expiry date, and mandatory documentation - which cannot be bypassed at approval.
When a purchase order is saved, the system automatically validates vendor status, manufacturer site approval, and item-to-site mapping. Emergency bypass is available only to authorized QA roles with a valid Deviation or CAPA ID, and every exception is fully logged. Item receipts copy the manufacturer site to the lot or serial number for full chain of custody traceability.
Key features
Built natively inside NetSuite.
No integrations to configure. No external vendors to manage. Every capability lives where your operations run.
Qualification
GMP compliant flag
Checkbox on the vendor record initiates GMP verification and makes the supplier eligible for qualification record creation.
Qualification
Supplier Qualification record
QA-controlled record capturing qualification type, status, approval date, expiry date, and mandatory documentation.
Records
Manufacturer Site and Item-Approved Manufacturer Site
Tracks specific production locations per manufacturer. Items linked to approved sites, ensuring correct sourcing on every PO.
Records
Distributor Mapping
Connects items purchased via distributors to underlying approved manufacturer sites, maintaining traceability through the distribution chain.
Validation
PO auto-validation
On save, PO checks vendor status, site approval, item-site mapping, and bypass rules. Non-compliant orders blocked immediately.
Controls
Emergency bypass with audit log
Authorized QA roles may bypass with a valid Deviation or CAPA ID. Every exception fully logged with user and timestamp.
How it works
From setup to live in days, not months
Configurable without custom coding. Every step runs inside your existing NetSuite instance.
- 01
Flag vendor as GMP Compliant
The GMP Compliant checkbox on the vendor record initiates the qualification process and makes the supplier eligible for QA review.
- 02
QA creates Supplier Qualification record
QA team sets qualification type, status - Pending, Approved, Conditional, Blocked, or Expired - approval date, and expiry date.
- 03
Link items to approved manufacturer sites
Items linked to approved manufacturer sites and distributor mappings, ensuring items are sourced only from validated locations.
- 04
PO auto-validates on save
On save, the purchase order checks vendor status, site approval, item-to-site mapping, and emergency bypass rules automatically.
- 05
Lot-level traceability at receipt
Item receipts copy the manufacturer site to the lot or serial number, creating a full chain of custody from approved source to inventory.
Who it is for
Built for FDA-regulated companies on NetSuite
Life sciences and healthcare teams that need enterprise-grade capabilities without leaving NetSuite.
Biotech and Pharma
GMP supplier qualification for drug substance and product
Pharma manufacturers need a system that prevents purchases from unapproved or expired suppliers without relying on QA to manually check each PO.
CDMO
Multi-client supplier qualification management
CDMOs managing supplier approvals across multiple client programs need a centralized ASL that enforces rules at the transaction level.
Cell and Gene Therapy
Raw material and critical reagent sourcing
Companies sourcing critical raw materials for cell therapy manufacturing need lot-level traceability back to approved manufacturer sites.
Medical Device
Supplier qualification under 21 CFR 820
Device manufacturers under QSR requirements need documented supplier qualification and PO-level enforcement to support DHR compliance.
Specialty Pharma
Distributor and wholesaler approval tracking
Specialty pharma companies sourcing through distributors need mappings that enforce the underlying manufacturer site approval on every transaction.
Radiopharmaceuticals
Short half-life material sourcing controls
Radiopharmaceutical manufacturers sourcing time-sensitive materials need automated PO validation that enforces approved sources without adding QA review time.
Ready to see it live?
Bring Approved Supplier List into your NetSuite environment
Talk with Archer about the workflow, controls, and deployment path for your team.