Approvals App

Configurable, multi-level approval routing for NetSuite with unlimited sequential steps, a full SOX-ready audit trail, and one-touch email approvals - no custom coding or workflow development required.

50-70%

Reduction in invoice processing costs

Compared to manual approval routing

4-8 Wks

Go-live with no coding required

Configuration only - no custom workflow development

40-50%

Lower cost of SOX control setup

Versus custom NetSuite workflow development

100%

Immutable audit trail

Every action logged with reason, role, and timestamp

Overview

SOX-ready approval routing without custom workflow development

NetSuite's native approval workflows require manual configuration per transaction type, break on org changes, and produce limited audit trails that rarely satisfy SOX requirements without significant custom development.

The Archer Approvals App replaces that with a single configurable setup record covering all transaction types. Approval steps are unlimited and sequential. Routing can be role-based, amount-based, employee-based, requestor-based, or flexible via saved search. The approval matrix defines limits by job level and purchase category.

Approvers can approve or reject Purchase Orders and Vendor Bills directly from email without logging into NetSuite. Every action is logged with reason, role, and timestamp. Segregation of duties is enforced natively. The full audit trail is immutable and accessible on every record.

Key features

Built natively inside NetSuite.

No integrations to configure. No external vendors to manage. Every capability lives where your operations run.

Routing

6 approval types supported

Role-based, role hierarchy, amount-based, employee-based, requestor-based, and flexible auto-approve via saved search.

Controls

One-touch email approvals

Approvers approve or reject POs and Vendor Bills directly from email - no NetSuite login required. Includes transaction details and approval history.

Controls

SOX and audit readiness

Full approval history with reasons logged for every action. Immutable audit trail per record. Segregation of duties enforced natively.

Controls

Approval matrix

Configure approval limits by job level and purchase category. Net Change Approval re-triggers only when PO amounts change.

Controls

2-way and 3-way matching

Auto-approves within configurable tolerance across POs, receipts, and vendor bills. Reduces manual bill matching overhead.

Operations

Super approval, bypass, and re-trigger

Built-in role-configurable controls for expediting, restarting, or skipping steps - no custom development required.

How it works

From setup to live in days, not months

Configurable without custom coding. Every step runs inside your existing NetSuite instance.

  1. 01

    Identify approval requirements

    Customer identifies approval pain points - transaction types, routing logic, dollar limits, and SOX requirements - that need to be addressed.

  2. 02

    Archer configures the app

    Archer configures the Approvals App to match your routing structure using the approval matrix, job level limits, and step definitions.

  3. 03

    Go-live in 4 to 8 weeks

    No custom coding or workflow development required. Configuration done through setup records, not SuiteFlow or SuiteScript.

  4. 04

    Approvals route automatically

    Transactions enter the approval queue, route through defined steps, and build the audit trail automatically on every action.

  5. 05

    SOX and audit ready from day 1

    Auditors trace any transaction through all approval stages. Final approver name, role, and timestamp recorded on every record.

Who it is for

Built for FDA-regulated companies on NetSuite

Life sciences and healthcare teams that need enterprise-grade capabilities without leaving NetSuite.

Biotech and Pharma

Pre-IPO through public company controls

Companies scaling from Series B through IPO need SOX-aligned approval controls that grow without requiring a workflow rebuild on every org change.

CDMO

Multi-entity approval hierarchies

CDMOs operating across multiple subsidiaries need approval routing that respects entity-level delegation of authority.

Medical Device

Purchase and capex approval controls

Device companies with capital equipment and R&D purchasing need amount-based routing enforced at the transaction level.

Cell and Gene Therapy

Phase I through commercial launch

Early-stage companies building first SOX-ready controls need a solution that scales from IND filing through NDA and beyond.

CRO

Vendor bill and PO approval workflows

CROs managing high volumes of vendor invoices need automated routing with email approval to reduce processing time.

Specialty Pharma

Expense and journal entry approval

Companies with distributed finance teams need workflows that route expense reports and journal entries without manual follow-up.

Ready to see it live?

Bring Approvals App into your NetSuite environment

Talk with Archer about the workflow, controls, and deployment path for your team.