Contract Lifecycle Management

Native NetSuite contract management - store all vendor, customer, employee, and partner contracts in one place and enforce spend limits automatically across every purchase order and vendor bill.

4

Contract party types supported

Vendor, customer, employee, and partner including sub-contracts

100%

Spend enforced at transaction

Remaining balance auto-sources to every linked PO and VB

Zero

Manual contract lookups required

Contract values populate automatically at transaction time

3-Step

Dept to Legal to Signature workflow

Configurable approval routing with status tracked at every step

Overview

Contract enforcement at the transaction level, without a separate system

Most companies manage contracts in a folder, a spreadsheet, or a third-party CLM tool with no connection to the system where money actually moves. The result is overspend against contracts, missed renewals, and no way to prove compliance at audit time.

Archer's CLM module stores all contracts - vendor, customer, employee, and partner, including sub-contracts - natively inside NetSuite. A configurable 3-step approval workflow routes contracts from Department Head through Legal to vendor signature.

Once approved, contracts are enforced directly on purchase orders and vendor bills. The remaining contract balance auto-sources to each transaction, preventing overspend without manual lookups. VB Total So Far is calculated automatically on the contract record, giving finance real-time visibility into spend against every contract.

Key features

Built natively inside NetSuite.

No integrations to configure. No external vendors to manage. Every capability lives where your operations run.

Contract Record

4 contract party types

Create and track contracts with vendors, customers, employees, and partners. Sub-contracts from approved parties also supported.

Contract Record

Financial and date fields

Captures currency, contract value, start date, expiry date, cancellation notice period, payment type, and budget status on every contract.

Milestones

Contract milestone tracking

Milestone records track scheduled deliverables and payments against a contract with GL account, department, class, and amount coding.

Enforcement

PO and vendor bill enforcement

Contracts enforced on purchase orders and vendor bills. Remaining balance auto-sources to each transaction, preventing overspend.

Workflow

3-step approval routing

Configurable workflow routes contracts from Department Head through Legal to vendor signature. Status tracked at every step.

Reporting

Real-time spend tracking

VB Total So Far calculated automatically on the contract record. Finance has live visibility into spend against every active contract.

How it works

From setup to live in days, not months

Configurable without custom coding. Every step runs inside your existing NetSuite instance.

  1. 01

    Create the contract record

    Create contract record with vendor or customer details, financial terms, key dates, payment type, and document attachments from the NetSuite File Cabinet.

  2. 02

    Route through approval workflow

    Contract routes from Department Head through Legal review to vendor signature. Status tracked at every step - no emails required.

  3. 03

    Link POs and vendor bills

    Purchase orders and vendor bills linked to the contract at transaction time. List filtered to contracts for the selected vendor automatically.

  4. 04

    Contract values auto-source

    Start date, expiry date, original value, and remaining amount auto-source to the transaction. No manual lookups. No spreadsheet checks.

  5. 05

    Monitor usage in real time

    VB Total So Far calculated automatically on the contract record. Finance has a live view of spend against every active contract.

Who it is for

Built for FDA-regulated companies on NetSuite

Life sciences and healthcare teams that need enterprise-grade capabilities without leaving NetSuite.

Biotech and Pharma

CRO, CMO, and vendor contract enforcement

Pharma companies spending against CRO and CMO contracts need automatic spend enforcement on every PO to prevent budget overruns without manual tracking.

CDMO

Client and supplier contract management

CDMOs managing contracts across client programs and supplier agreements need a single repository with real-time spend visibility across all parties.

Medical Device

Distributor and licensing contract tracking

Device companies managing distributor agreements and licensing contracts need milestone tracking and renewal alerts built into their financial system.

Cell and Gene Therapy

Clinical and manufacturing vendor contracts

Early-stage companies with complex vendor relationships need contract enforcement that scales from first CRO agreement through commercial manufacturing.

CRO

Sponsor and sub-contract management

CROs managing sponsor contracts and pass-through sub-contracts need a native CLM that enforces spend limits and tracks remaining balances in real time.

Specialty Pharma

340B and specialty distribution contracts

Specialty pharma companies with complex pricing and distribution contracts need enforcement at the transaction level to maintain contract compliance.

Ready to see it live?

Bring Contract Lifecycle Management into your NetSuite environment

Talk with Archer about the workflow, controls, and deployment path for your team.